аЯрЁБс>ўџ EGўџџџDџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСG ПИ&bjbjŽйŽй !PьГьГ]"Zџџџџџџ]ђђђђђђђJJJJ8‚ ŽJНьОО(цццССС‚„„„„„„$ЉєаЈђСССССЈђђццлОСВђцђц‚"("ђђђђС‚`y œЬђђ‚цЊрQlдiЕЦJJsІh Board of Commissioners Meeting May 25, 2006 Sunapee Town Offices PRESENT: Robert Henry-Chairman, Charles Smith, Tracy Nangeroni, John Wheeler, Aaron Simpson, Helen Charpentier. Also present: Holly Leonard, David Bailey, Augustus Seamans, Gordon Starkey, Jessie Levine. The Chairman called the meeting to order at 5:30 p.m. Forms for Signing: March 9, 2006 Meeting Minutes: John W. made a motion to approve the minutes as printed, seconded by David M., voted unanimously in favor, so declared by the Chairman. April 27, 2006 Meeting Minutes: After John W. pointed out some spelling errors, John W. made a motion to approve the April 27, 2006 minutes as amended, seconded by David M., voted unanimously in favor, so declared by the Chairman. April 2006 Sewer Purchase Journal: John W. made a motion to approve the Sewer Purchase journal for April, seconded by David M., voted unanimously in favor, so declared by the Chairman. March 2006 Water Purchase Journal: John W. made a motion to approve the water purchase journal for March, seconded by David M., after some discussion regarding DOT, voted unanimously in favor, so declared by the Chairman. April 2006 Water Purchase Journal: John W. made a motion to approve the water purchase journal for April, seconded by David M., voted unanimously in favor, so declared by the Chairman. LMS 97 Abatement Request: After some discussion regarding the account, it was decided that Holly L. will send a letter stating that after a full year of non use the abatement will be considered. LAS 211 Abatement Request: John W. made a motion to grant the abatement, seconded by David M., voted unanimously in favor, so declared by the Chairman. Wastewater Treatment Highlights: Dave B. reported that there were many issues at the treatment plant and some of the pump stations due to the high rainfall amounts. There was some discussion regarding Woodland Road and Fernwood pump stations. Dave B. reported that the meters at the wastewater treatment plant have been calibrated and he has been talking to Ed Rushbrook about the possibility of lowering the weir to allow more flow. Gordon S. questioned what equation A/D Instruments used to measure the flows while calibrating. Dave B. will get a report from A/D that will tell what figures were used for the calibration purpose. Dave B. reported that there had been some issues with the alarms at the treatment plant. He had A/D Instruments look into the problem and Bob Collins from Collins security has fixed the problem so that the alarms are functioning now. Bob Collins has suggested looking into radio remotes for the alarms at the pump stations and Dave B. will be looking into the feasibility of utilizing radio remotes. Dave B. did have Stearns Septic video the Woodland Road and Fernwood lines during the high flows and they found a leaking manhole on Woodland Road that is scheduled to be fixed when there is less ground water. There were other issues that will be looked into more closely that were found by using the video cameras in the sewer lines and Dave B. feels that this could be a worthwhile thing to do on some lines each year to address infiltration. There was some discussion regarding how much one of these cameras may cost. The cost for having Stearns use the camera was $1.10 per foot. Robert H. explained how the camera had worked and what he saw in the lines that were done. Dave B. reported that Stearns had spent 36 hours over the rainy weekend pumping out the 2 stations that were not able to overcome the pressure on the New London force main. Aaron S. made a motion to apply for FEMA funding for the issues that resulted from the storm and accept the funds if available, Tracy N. seconded the motion, voted unanimously in the affirmative, so declared by the Chairman. Gus S. questioned if there was a report drawn up of all the problems that had occurred, Dave B. stated that he had to call DES and EPA and follow up with a letter to each stating all of the issues that had arisen. There was some discussion regarding what had occurred and what the results of the storm were. Gordon S. asked about the geotubes, and Dave B. reported that the tubes are going to Claremont on June 6th and that Tom White will be present at the time. Gordon S. would like to attend. Tom White did a TSS on the sludge in the bags and it was at approximately 15%. There was some discussion regarding the costs and the solid percentage. Gus S. questioned if the Commissions were going to continue the study of the possibility of expanding the geotube program. Dave B. would wait until we dump what we have before looking to expand the operation. Gus S. presented the total New London budget that was requested through e-mail. He stated that TDS does not have phone service in Georges Mills but there are 2 TDS lines for the alarms at Georges Mills. Gus S. stated that the wages, payroll insurance, and fuel use were determined through hours that are submitted on time sheets for the employees. There was some discussion regarding the amount of hours and that the percentage was off on the second sheet that New London presented. Gus S. will have the sheet redone. Gus S. stated that the Upton & Hatfield bills were from the first visit with the Attorney General. John W. questioned if these should be taken out of the regular billing. Gus S. stated that these bills could be pulled out of the billing. Gus S. stated that the water storage tanks were purchased to mix chemicals for odor control. Tracy N. questioned the excavation that was done on the transmission line. Gus S. stated that the bill was for looking into the relief valves and the manholes on the pressure main. There was some discussion regarding air relief valves and how often this type of repair work should be done. Gus S. apologized for sending so much water Sunapee’s direction during the rain. Dave M. stated that both Commissions need to address infiltration issues more aggressively. There was some discussion regarding the use of cameras during rain events to evaluate the infiltration. There was some discussion regarding pumps and meters at the Georges Mills pump station and the fact that in April some of the readings looked erroneous on the totals. Gordon S. stated that he is concerned about the plant meter and would like to see the computation used to calibrate the plant meters. Dave B. will get the report from A/D Instruments. Dave M. stated that the meters have been at issue for too long and somewhere along the line there needs to be a conclusion drawn. There was much discussion regarding calibration and meter issues. New London departed at 6:40 p.m. Robert H. stated that the Commission needs to vote tonight on the engineering proposals for the Lake Avenue project. Dave M. made a motion to go with Stantec for the engineering of the Lake Avenue design, Aaron S. seconded the motion. There was some discussion regarding the new proposal from Underwood and the difference in the number of days in each proposal. After some discussion regarding who could secure a greater number of bids and who each Commissioner felt more comfortable with, voted 4 opposed, 2 abstained. John W. made a motion to grant the contract to Underwood Engineers, seconded by Charles S., voted unanimously in favor, so declared by the Chairman. Water Treatment Highlights: Dave B. stated that the pictures that he and Scott Clang had taken of the inside of the concrete tank were done before they started to refill the tank. The Liquid Engineering people will be here in mid June to clean and inspect the tanks at that time there should be some answers as to if the tank can be repaired and how. Aaron S. stated that there was a problem in the addendum of the contract from Underwood. Robert H. will call them to take up the issue with the addendum. At 7:50 p.m. John W. made a motion to enter non-public session pursuant to RSA 91-A3: Paragraph II (a), seconded by Tracy N., polled each Commissioner all were in favor, so declared by the Chairman. The Commission returned to public session at 8:10 p.m. There was no decision while in non-public session. 8:15 p.m. Helen C. made a motion to adjourn, seconded by Aaron S., voted unanimously in the affirmative, so declared by the Chairman. Submitted by Holly Leonard. Approved by the Water & Sewer Commission this ______ day of __________________, 2006. _________________________________ __________________________________ Robert Henry, Chairman Tracy Nangeroni, Vice-Chairman _________________________________ __________________________________ Aaron Simpson Charles Smith _________________________________ __________________________________ Helen Charpentier John Wheeler _________________________________ David Montambeault PAGE 3 PAGE 2 Town of Sunapee Water & Sewer Commission May 25, 2006 Minutes GL^a€ (ёЋЭŠЌD ]  ! 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